We bet that most will agree it’s either Google or G Suite that includes Gmail, Google Docs, Google Meet, & of course, Google Drive.

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These applications have become an integral part of our daily lives. But while a few Google products may seem khổng lồ be similar, they have different applications.

G Suite users often find the subtle difference between Shared Drive và MyDrive confusing. After all, aren’t both built on the same Google cloud infrastructure?

Well, not exactly.

In this article, we’ll highlight the main differences between Your Drive và Shared Drive (previously known as Team Drive), along with a step-by-step walk-through of how you can create và share your Google Drive.

How Does Google Drive Sharing Work?

Being an alternative to Microsoft Office, Google Drive isn’t just cloud storage & syncing service.

It’s an overachiever of sorts—one that includes a word processor, a presentation program, a form builder, a drawing program, and spreadsheets. Phew!

Moreover, you can cốt truyện your Google Drive files and folders with anyone—provided you give them the permissions và have their email addresses.

Sharing files in Google Drive is possible through two methods:

Share with people và groups – You have to lớn grant access to lớn specific individuals you want lớn collaborate with on the file.Get shareable links – You grant access to lớn anyone who has the links to view, comment or edit the file.

Additionally, you can give an individual or group the option to bởi vì a specific action. These are as follows:

Viewer – People with this right can view the file but can’t make any changes or chia sẻ the tệp tin with others.Commentator – People with this right can make comments and suggestions, but they can’t change or share the file with others.Editor – People with this right can make changes, accept & reject suggestions, and share the file with e-mail addresses.

Sharing Google Drive With External Collaborators Without Google Accounts

While it’s recommended that external collaborators either create or use a Google tài khoản to view your files since it’s the most secure way lớn collaborate, there are two methods to giới thiệu files with those who are unwilling or unable khổng lồ create one.

Visitor Sharing – You can invite people as a collaborator khổng lồ the file with PIN-based sharing. This allows you to nội dung items with non-Google accounts, allowing them lớn view, bình luận on, or edit after giving them a secure sạc pin code.

Link Sharing – You can mix a liên kết sharing to “Anyone with the link“ và share the liên kết with them. Any person with the link can view, comment on, or edit the file.

By default, this links is set to lớn Restricted, so only people you’ve shared the file with can access the link.

It would be better to lớn use Visitor Sharing as this way, you remain the tệp tin owner, which, in turn, lets you view detailed activity on your files. You can also revoke access from the Drive sharing dialogue whenever required.

Your Drive vs. Shared Drive: What’s the Difference?

Shared Drive is the shared space that lets teams store, search, và access files anywhere and anytime from any device. Unlike Your Drive, a Shared Drive belongs lớn an entire team instead of one individual.

Below, we’ll highlight the differences between Shared Drives & Your Drive in a bit more detail.

Permissions Access

As mentioned before, you can allow an individual or a team to lớn view, comment, and edit a file. But it’s the ease with which you can give access to several people that’s one of the most notable differences between the two.

Shared Drives are designed for multiple users to lớn give different levels of permissions access lớn the files and folders added lớn these drives. As such, multiple users having access to it can make changes to the files. The look and feel remain similar khổng lồ My Drive, though.

My Drive, on the other hand, is the personal storage of an individual user that he automatically gets access to in signing up for a Google account. Any kind of tệp tin can be stored on Google Drive, và the user decides how a specific person can have access khổng lồ their personal files.

Local Syncing Capabilities

Google has two applications – Google tệp tin Stream & Google Backup & Sync – to sync files và folders locally or from the Google cloud.

Google tệp tin Stream streams the files và folders in a way that allows them lớn be used locally on an end-user client. Google Backup and Sync syncs và stores nội dung locally on the computer. Out of the two, Shared Drives can only utilize the former application.

Overall Cost

My Drive is completely không lấy phí and comes with a mặc định of 15GB storage. However, you can buy more storage, if required. Prices start at $1.99 per month for 100GB and go on lớn $9.99 per month for 2TB.

Shared Drive is more of an add-on exclusive feature only available khổng lồ paid subscribers of G Suite Business & Enterprise plans. Therefore, the subscription price depends on the option you choose.

We’ve made a các mục of questions khổng lồ help you understand the differences between Shared Drives & Your Drive better:

Who owns the files & folders?

Shared Drive: Every team member.Your Drive: The individual owner of the cloud storage drive.

Can I restore the files?

Shared Drive: Only administrator, contributor, and content manager roles.Your Drive: Yes.

Can I move files and folders?

Shared Drive: file owners và manager, content manager, và contributor roles can move files. However, moving folders from My Drive khổng lồ Shared Drive isn’t possible.Your Drive: Yes.

What are the sharing permissions?

Shared Drive: While members can tóm tắt files, sharing folders isn’t allowed. Every team member can see all the files, but they can also mô tả with people outside of the team.

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Your Drive: Based on the access given lớn a person, different people see different files in a folder. Sharing folders is also possible inside My Drive.

Is it mobile-friendly?

Shared Drive: Yes, it’s supported on mobile devices.Your Drive: Yes, it’s supported on mobile devices.

How long bởi the deleted files stay in the trash?

Shared Drive: Each Shared Drives have their own trash. Trashed files và folders are deleted forever after 30 days, but members can delete specific files sooner.Your Drive: Trashed files and folders are deleted forever after 30 days, but the individual owner can delete files sooner.

How to Create & Share a Google Drive?

In this section, we’ll discuss how you can create và share your Google Drive as well as Shared Drives.

For Your Drive:

As soon as you sign up for Google, you automatically get a My Drive account. You can add all kinds of files and folders to your Drive and even tóm tắt them with different people.

Start by creating your Google account. Fill in your personal information lượt thích name, phone number, birthday, & then finally sign the Terms of Service contract. Once you hit I agree, your gmail account và Google Drive will be ready for use.

Unfortunately, you can’t tóm tắt your entire Google Drive with somebody simply because Google doesn’t try to lớn drive that way.

Think of your Google Drive storage as a post office. While you can definitely grant access to people to individual boxes inside the post office lobby, you can’t give không tính phí access to the whole building.

Another alternative is to use third-party applications. We wouldn’t really recommend it since you’re practically giving away access lớn your personal và critical files on your Drive khổng lồ strangers.

Instead, you should tóm tắt your Google Drive manually. This method is more time-consuming but better safe than sorry, right?

Sharing Via Inbuilt giới thiệu Option When you want to nói qua between different Drives, you’ll have lớn first choose all the relevant files & folders from My Drive, Shared With Me, & Trash one by one.

Step #1 Log in to lớn your Google Drive account. Select all files & folders you want to share và right-click Share.

Step #2 Enter your recipients’ email addresses, giving them permission khổng lồ access the file. You can have different settings for different files. For instance, the recipients can have editing access to one file & viewing access to the other.

Step #3 Click on Done.

Sharing Via Downloading and Uploading Suppose you want to tóm tắt your whole Drive at once with your other account. You can tải về all data on your computer, & then upload it to lớn the other Google Drive account.

Step #1 Log in khổng lồ your old Google Drive account.

Step #2 Create a new folder to store all files, and then collect all the relevant files và put them in it.

Step #3 Right-click on the new folder. From the dropdown menu, click on Download. Wait for the process to complete.

Step #4 open your other Google account where you want to lớn keep the files. Click on My Drive and then Upload Files (or Folders) lớn your other Google Drive account.

All your files and folders will then be transferred to the new Google Drive account.

For Shared Drives:

The rules are slightly different for a Shared Drive. Here’s a detailed tutorial:

A. How lớn Create a Shared DriveYou can create a Shared Drive for either a specific team or several people. Follow the below steps to make a new shared drive:

Step #1 On your web browser, go to https://drive.google.com.

Step #2 From the left-hand side menu option, click on Shared Drive. Remember, you need a G Suite Business or Enterprise tài khoản for this.

Step #3 Click on New and then enter a name for your new Shared Drive. Once you’re done, select Create.

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That’s it! You can then move on to lớn adding members to lớn this Shared Drive or Team Drive.

B. Adding Members to lớn the Shared DriveTo địa chỉ members khổng lồ your Drive, all you need is that e-mail address.

Just like you have the facility to select the different levels of access for different people for Your Drive, you vì the same for them for Shared Drive too. The mặc định setting is always ‘Full,’ which gives them the right lớn upload, edit, delete, và move files around.

If you decide to lớn choose the ‘Edit’ level of access, members can upload và edit files, but they won’t be able to lớn delete or move items. The settings are the same as Your Drive for ‘Comment’‘View.’

C. Managing and Sharing Your Shared DriveYou can give individuals & groups access khổng lồ a shared drive—provided it doesn’t cross the maximum number of accounts limit mix by Google.

There’s a 400,000 cap on the number of files & folders a Shared Drive can contain. Plus, you can chia sẻ a given tệp tin within the Shared Drive with a maximum of 100 groups, with the total number of individuals (users và group members) limited to 50,000.

Here’s how you can manage members on the Shared Drive:

Step #1 Go lớn https://drive.google.com on your web browser.

Step #2 Click on Shared Drives from the left side menu bar. Then, select your desired shared file.

Step #3 On the upper right-hand side, select Manage Members. Follow this up by adding people in groups or modify the access levels of the current members as per your preference.

Currently, Shared Drives give you the option to lớn choose between five distinct access levels. These are:

ViewerCommentatorContributor (Allows people to địa chỉ cửa hàng and edit files)Content Manager (Allows people to move and delete files)Manager (Enjoys full administrative control over the Shared Drive)

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Step #4 Click on Done lớn save settings.

The Bottom Line

That’s all there is khổng lồ create và share Google Drive—Your Drive or Shared Drive.

As you can see the process is incredibly easy và fast. Precisely why Google Suite is a winner among business owners, professionals, và students alike.

If you want team members to collaborate efficiently and effectively using the same centralized storage location, Shared Drives could be the best solution for your needs.

However, if you simply want khổng lồ store personal files & folders and share them at times, My Drive would be a better fit for your needs.